The Iowa Secretary of State (“Agency”) is the state commissioner of elections and state registrar of voters. In this capacity, the Agency supervises Iowa’s 99 counties in the administration of our election laws and administrative rules and houses the statewide voter registration and election management system, I-Voters. Candidacy paperwork for all statewide, federal, and judicial offices is filed with the Agency, and the office also preserves many original documents including the Constitution of Iowa and the Acts of the General Assembly. The Division of Elections and Voter Registration is charged with oversight and maintenance of I-Voters, as well as overseeing statewide election administration; providing training to county commissioners of elections and precinct election officials; accepting state and federal nomination papers; preparing candidate guides; ensuring that all election equipment meets federal standards and state laws; and administering the federal Help America Vote Act (HAVA) requirements.
The Agency seeks qualified vendors to provide a new voter registration and election management solution to assist in these duties. Objectives with a new election management and voter registration system are:
- Security of Data
- Ease of Use
- Solution Implementation
- Function Automation
The Secretary of State desires a solution that—in a cost-effective and efficient manner—addresses election system needs related, but not limited to:
- Providing a Cyber Secure Environment
- Election Management
- Voter Registration
- Absentee Voting Management
- Precinct Election Officials Management
- Address Library Management & GIS Interface
- District & Precinct File Management
- Queries & Reports (including historical; real-time; customization; report-scheduling capabilities)
- Data Maintenance
- Secure File Transfers
- Scanning, Imaging, and Indexing Processes
- Simple and Descriptive User Interface
- External Agencies Interface Processing
- Voter List Request Interface (order, purchase, and receive lists online)
- System Needs (including but not limited to managing users and permissions; system configurations; maintaining address and zip code data; general maintenance needs for the ongoing support of the Voter Registration and Election Management System)
- Technical Needs (including but not limited to providing Level II and III support; connectivity troubleshooting for Secretary of State and county auditor staff; configuration and program issues related to the Voter Registration and Election Management System)
- Electronic Pollbook Integrations
- Election Night Reporting
- County Notifications
- Self-learning/training Environment
- Signature Verification
